Secretary General PWN Barcelona

LOCAL ROLE

Secretary General

The Secretary General is the recording Director and custodian of all records for PWN Barcelona.

Take a look at the role descriptions of the open positions and become part of a vibrant and enriching community of professionals. PWN Barcelona is a volunteer-based organization. All volunteers are members and are non-remunerated, sharing their time and experience to help this thriving organization to grow even more. 

All PWN volunteers, including Board members, must be Premium Members. If you are not currently a Premium Member you may still apply, but your application will be considered only after membership is confirmed. 

Application Process:

Please send your application to board@pwnbarcelona.net and we will follow up with you to schedule an interview. In your email, please include a short biography, with information on your professional background that is relevant for the role, your association with PWN and why you believe you are a good fit for the Board role of interest. Please also add a motivational paragraph explaining your motivation and commitment and how you see yourself contributing to the network. Describe your experiences and share with us your energy! 

The deadline for candidate submissions is August 31st, 2024. 

Profile General Requirements:

• Self-motivation, commitment and accountability are a MUST

• Be well organized, and able to work efficiently and autonomously, as part of a small team of volunteers

• Commit to actively volunteer for a period of 2 years (duration of board mandate) 

• Attend regular meetings (hybrid) and calls with the Board and Volunteers 

• Commit to approximately 3-5 hours per week as needed 

• Respond to emails in a prompt manner

• Advanced level of English is required: English is the Chapter language, but communications with local authorities and institutions are also part of the role so knowledge of Spanish is a plus. 

RESPONSIBILITIES:

• The Secretary General is the recording Director and custodian of all records for PWN Barcelona.

• Works together with the President to develop the agenda for the Board Meeting and Annual General Meetings. 

• Ensures effective and efficient processes, schedules and prepares board meetings, maintains accurate records of meeting minutes, presides board meetings in the absence of the President.

• Maintains accurate and legally compliant documentation, reviews policies and other crucial documents on a regular basis, ensuring good governance of the network, liaising with the external (third-party) counsel. 

• Ensures the correct and timely filing of any legally required documents necessary to maintain the organization, liaising with the external (third-party) counsel. 

• Provides advice and resources to the board on relevant topics at issue, policies and practices.

• Prepares and maintains contracts with 3rd parties, such as vendors, sponsors, corporate partners etc. 

IDEAL BACKGROUND / EXPERIENCE:

• Strong compliance understanding

• Leadership skills 

• Strong communication skills written and oral

• Intercultural competence and empathy 

• Demonstrated experience setting strategy and motivating and aligning a team

• Time Commitment